Call for Expression of Interest and Proposal To Implement the GSF Programme in Tanzania

Date: 21st February 2014

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Background

 

The Water Supply and Sanitation Collaborative Council (WSSCC) established the Global Sanitation Fund (GSF) to provide grant support to scale up successful sanitation and hygiene approaches targeting poor people in areas of greatest need. The WSSCC Secretariat is hosted by the United Nations Office for Project Services (UNOPS).

 

In Tanzania the GFS’s Programme Coordinating Mechanism (PCM) is the National Sanitation and Hygiene Coordination Unit, which is mandated to oversee the efficient and effective operationalisation of the National Sanitation Policy.  The WSSCC supported the GSF’s PCM in Tanzania to develop a GSF Country Programme Proposal (CPP) to achieve the objectives of increasing sanitation coverage and improving associated hygiene behaviours.  The PCM developed a programme focused in Dodoma Region and entitled Usafi wa Mazingira Tanzania (UMATA).

 

Plan is an international non-governmental organization which is dedicated to the rights of children and to working with the most marginalized groups. The organization’s approaches promote children’s participation, protection and economic empowerment in order to reduce child poverty and to advance children’s human rights.

 

Plan Tanzania was selected through a competitive process to act as the GSF’s Executing Agency (EA) in Tanzania.  Plan has the responsibility to identify sub-grantees to implement different elements of the programme to achieve the overall programme objectives and targets.  The procurement process and contractual conditions of sub grantees will be in accordance with rules and procedures laid down in the Sub Grant Management Procedures developed by Plan for the GSF.

 

Invitation

 

Plan Tanzania, acting as Executing Agency (EA) for the Global Sanitation Fund in Tanzania, invites suitably qualified firms/organisations to express interest in the role of sub-grantee (SG) for the GSF grant programme in Tanzania and submit concept note along with a detailed proposals to execute the programme components under the GSF supported Government of Tanzania (GoT) called Usafi wa Mazingira Tanzania (UMATA). The concept notes will be evaluated first and only successful concept notes will result in the full proposal being evaluated. The timeframe for submission of concept note and proposals (double submission) to Plan Tanzania will be 28 calendar days – therefore the deadline for submission is 20 March 2014. The initial contract duration will be 24 months, extendable upon satisfactory performance of services.

 

Role of Sub Grantees

 

Sub-grantees are the primary agents that implement the programme of activities that have been set out in the Country Programme Proposal funded by the GSF with the purpose of contributing directly to achieving the objectives of the GSF. Their work is supported by grants administered by the Executing Agency.

 

The role of the SG will include:

 

  1. Directly implementing programme activities to achieve relevant programme objectives;
  2. Engage with local stakeholders, including communities, other civil society groups and local government, as appropriate to support the achievement and sustainability of the programme results;
  3. Mobilize co-funding to assist the ultra-poor and wider impact of the programme;
  4. Prepare and send technical and financial reports;
  5. Undertake audits as required;
  6. Procure goods and services necessary for sound and efficient management of the grants programme and for achievement of programme objectives;
  7. Monitor and report on project progress;
  8. Participate in periodic joint review meetings that will include of PCM, EA, CPM, other sub-grantees, GSF management and other stakeholders;
  9.  Ensure transparency and accountability of project funds in project delivery.

Eligibility

 

The applicant must be a legal entity registered in Tanzania with the right to enter a contractual agreement with Plan Tanzania. It can also be a consortium of legal entities where the lead agency is registered in Tanzania. It must have no history of legal proceedings related to fraud or corruption.  The applicant could be any type of firms/organisations that fulfills the above criteria. The applicant must demonstrate that it:

 

 i. Has the necessary technical skills and experience to manage and deliver the project.

ii. Has the capability to manage and account properly for the total project costs.

 

  • This is an open Call for Proposals where both the EOI and the Full Proposal are submitted together at one stage. 
  1. Annex I: Global Sanitation Fund Tanzania Invitation and Instruction
  2. Annex II: Expression of Interest Submission Form
  3. Annex III: Full Proposal Submission Form
  4. Annex IV: AWP Budget Template
  5. Annex V: Cover Letter
  6. Annex VI: GSF Results Framework
  7. Annex VII: GSF Tanzania Country Programme Proposal
  8. Annex VIII: Plan Tanzania Sub Grantees Management Procedures
  9. Annex IX: Draft Agreement of Cooperation
  10. Annex X: TOR Strengthening the supply of sanitation products and services through Sanitation Marketing
  • The submission must be in English and must comprise the following documents;

i. EOI

ii. Detailed Proposal.

iii. Financial Offer

iv. Cover Letter duly signed by the CEO or a designated person within the organization. In the case of a consortium, the submission must be confirmed by the proposed partners by way of a co-signature or a signed supporting the letter.

 

4.            Any request for clarification should be referred to the Programme Director before close of business on 10th/3/ 2014 at the following e-mail address gsf.tanzania@plan-international.org. Any written reply to a particular question will be uploaded to our web address: http://www.plantanzania.org for all interested parties to access.

 

5.            Interested organizations should submit two hard copies of the submission (Narrative and financial in separate envelops) and an electronic copy of the submission saved on CD-Rom by 20/03/2014, 10:00 hours Tanzania time by registered mail, courier service or by hand delivery to the address below:

 

Programme Director

Plan Tanzania

Usafi wa Mazingira Tanzania (UMATA)

Global Sanitation funded Program in Tanzania

P.O.BOX 3517

Dar Es Salaam

TANZANIA

 

Kindly include reference “RFP_SG/TANZANIA/2014/1” in the submission.  Only offers sent to the physical address specified above will be accepted.  If you do not receive an e-mail confirming receipt of your submission send an email to: gsf.tanzania@plan-international.org.

 

6.            Proposals must be received by Plan Tanzania on or before 10:00 hours Tanzania time on 20/03/2014. Any proposal received after this date may be rejected. Plan Tanzania may, at its discretion, extend the deadline for the submission of proposals and will notify all prospective proposers in writing before or after the submission deadline. The extension of the deadline may accompany a modification of the solicitation documents prepared by Plan Tanzania at its own initiative or in response to a clarification requested by a prospective proposer. Plan Tanzania will reject any offers if bidders modify or alter the solicitation documents. Plan Tanzania takes no responsibility for effective delivery of the electronic document.

 

7.            Plan Tanzania is not bound to accept any highest or lowest bid.

 

8.            All applicants are free to attend the opening of the Expression of interest that will take place on 20th March 2014 at 10:00am

 

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